Policy Academic Governance Recognition of Academic Excellence Procedure

Recognition of Academic Excellence Procedure


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Intent

This Procedure outlines the process for awards of recognition that acknowledge and promote student academic excellence at 国产自拍 University (JCU; the University).

Scope

This Procedure applies to all students of JCU, including JCU Singapore and JCU Brisbane, receiving an approved Award, including Honorary Awards

Definitions

The definitions used in this Procedure are found in the Policy Glossary.

Procedure

1. Awarding a University Medal

1.1 Identification and Approval of Recipients

1.1.1 The Examinations and Graduations Office will identify via the Student Management System eligible recipients of the University Medal based on the criteria outlined in the Award Finalisation and Graduation Policy.

1.1.2 The Examinations and Graduations Office will send the list of eligible recipients, and their respective GPAs, to each of the relevant College Deans requesting confirmation that the identified graduands are eligible to receive the relevant nominated University Medal.

1.1.3 The College Dean shall consider the list of eligible recipients received from the Examinations and Graduations Office, taking into consideration the eligibility criteria outlined in the Award Finalisation and Graduation Policy, and make a recommendation regarding recipients of the University Medal.

1.1.4 The College Dean shall forward their recommendation/s to the Deputy Vice Chancellor (DVC), Academy who will determine the recipients of the University Medal.

1.1.5 If approved by the DVC Academy, the Examinations and Graduations Office will facilitate the awarding of the University Medal in line with Clause 6 of this procedure.

2. Awarding the Medal for Excellence for a Higher Degree by Research (Doctoral or Masters) Thesis

2.1 Identification and Approval of Recipients

2.1.1 The Graduate Research School (GRS) shall prepare and forward a list of eligible recipients for the Medal for Excellence for a Higher Degree by Research (Doctoral or Masters) Thesis as identified in the HDR Conferral Procedure clause 12; then endorsed by the Dean, Graduate Research, for noting by the Academic Board and Council.

2.1.2 The GRS will provide the name(s) of the recipient(s) for the Medal for Excellence for a Higher Degree by Research (Doctoral or Masters) Thesis to the Ceremonies Office and the Examinations & Graduation Team to identify attendance and preparation for the Graduation Ceremony.

3. Awarding the Dean’s Award for Higher Degree by Research (HDR) Excellence

3.1 Identification and Approval of Recipients will occur in line with the Dean’s Award for HDR Excellence Procedure.

4. Indigenous Academic Excellence Award

4.1 Identification and Approval of Recipients

4.1.1 Each year the Deputy Vice-Chancellor, Indigenous Education and Strategy (DVC IES) will prepare a list of candidates who are considered eligible to receive the Indigenous Academic Excellence Award based on the criteria in the Award Finalisation and Graduation Policy. The DVC IES will send the list to the Managers of Indigenous Student Support Programs and the Head of Indigenous Student Support Services (the Managers) who will provide their written nominations for eligible recipients based on the abovementioned criteria.

4.1.2 The Managers' written nominations will be considered by the Indigenous Education and Research Centre Executive who will rank all nominees based on the response to the eligibility criteria.

4.1.3 It is intended that no more than 10% of graduands who meet the criteria for the Indigenous Academic Excellence Award in the year under consideration will receive the Award.

4.1.4 The Indigenous Education and Research Centre Executive will forward their recommendations for recipients of the Award to the DVC IES.

4.1.5 The DVC IES will determine the recipients of the Award and send a letter of recognition to them.

4.1.6 The Indigenous Education and Research Centre will publish the list of recipients on its website.

5. Award with Distinction

5.1 Identification and Approval of Recipients

5.1.1 The Examinations and Graduations Office will identify via the Student Management System a list of eligible recipients of the Award with Distinction based on the criteria outlined in the Award Finalisation and Graduation Policy.

5.1.2 The Examinations and Graduations Office will send the list of eligible recipients to the Director, Student Services for approval to include the words “With Distinction” onto the eligible recipient’s Testamur.

5.1.3 If approved by the Director, Student Services, the Examinations and Graduations Office will administer the processing of the Awards with Distinction within the Student Management System in preparation for the issuing of documents and presenting at ceremony.

6. Presentation of Medals

6.1 The casting and procurement of medals are the responsibility of the Ceremonies Office. All medals must conform to designs approved by the Awards and Ceremonies Committee.

6.2 Recipients of the medals shall have the option to:

  • be presented with the medal at the relevant ceremony; or
  • have the medal sent directly to them; or
  • have the medal made available for collection at their nearest JCU Campus.

6.3 The recipients of medals will have this noted on their Australian Higher Education Graduation Statements (AHEGS) and Official Academic Record.

7. For GPA determination refer to the Student Results Policy.

Related policy instruments

Award Finalisation and Graduation Policy

Student Results Policy

Coursework Award Finalisation, Conferral and Issuance Procedure

Dean's Award for HDR Excellence Procedure

HDR Conferral Procedure

Grade Point Average (GPA)

Schedules/Appendices

Nil

Administration

NOTE:  Printed copies of this procedure are uncontrolled, and currency can only be assured at the time of printing.

Approval Details

Policy DomainAcademic Governance
Policy Sub-domainLearning and Teaching

Policy Custodian

Deputy Vice Chancellor, Education

Approval Authority

Academic Board

Date for next Major Review

15/04/2029

Revision History

Version

Approval date

Implementation date

Details

Author

24-115/04/202401/05/2024Major review, relocation of rules to policy.Manager, Examinations and Graduation
23-106/03/202307/03/2023Amendment to criteria for Medal for Excellence for a HDR Thesis to remove inconsistency with HDR Nomination of Examiners Procedure.Policy Officer

19-1

06/06/2019

05/11/2019

Major review of procedure to tighten criteria in line with sector norms. Implementation delayed to more closely align with graduation period.

Deputy Chair, Academic Board

18-1

16/05/2018

24/05/2018

Procedural information added due to disestablishment of the Recognition of Excellence Policy and establishment of the Award Finalisation and Graduation Policy.  Rationalisation of HDR award procedures

Manager, Student Finance and Examination

17-1

16/03/2017

17/03/2017

Existing procedure reviewed and removed from the Recognition of Excellence Policy into this procedure template in accordance with the Policy and Delegation Framework associated procedures.

Director, Student Services

Keywords

Academic excellence; award of recognition, University Medal

Contact person

Manager, Examinations and Graduations